Deskripsi Pekerjaan
Are you a detail-oriented professional seeking a challenging opportunity within a global financial leader? Macquarie Group is looking for a highly skilled Executive Assistant to provide comprehensive support to our Luxembourg office and Director-level executives. This is a unique opportunity to blend remote support for a European office with on-site assistance in Indonesia, ensuring seamless operations across borders.
In this role, you will act as a gatekeeper and strategic partner to senior management. You will manage complex calendars, coordinate intricate travel logistics, and prepare briefing materials to ensure executives are always prepared for engagements. We value individuals who can anticipate needs and navigate a fast-paced environment with poise and efficiency. Join us to support a team that values innovation, integrity, and excellence.
Tanggung Jawab
- Manage and prioritize complex calendars, scheduling meetings and appointments for senior executives.
- Coordinate all domestic and international travel arrangements, including flights, visas, and accommodations.
- Act as the primary point of contact for internal stakeholders and external clients, ensuring clear communication.
- Prepare, proofread, and edit high-level correspondence, presentations, and reports.
- Support the operations of the Luxembourg office remotely, including administrative tasks and logistics.
- Screen and filter incoming communications to ensure executive attention is focused on priorities.
- Organize and maintain electronic and physical files and records for efficient retrieval.
Kualifikasi
- Proven experience as an Executive Assistant or Personal Assistant to C-level Directors or VPs.
- Excellent command of English in both written and verbal communication.
- Strong organizational skills with the ability to manage competing priorities and deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Ability to work independently with minimal supervision in a dynamic global environment.
- Understanding of Luxembourg business culture and time zones is a significant advantage.
- Relevant Bachelor’s degree or equivalent professional experience.