Deskripsi Pekerjaan
Join the U.S. Embassy Jakarta as an Office Management Assistant (USEFM) and become an integral part of our Regional Security Office (RSO). In this dynamic role, you'll provide essential administrative and clerical support to ensure seamless operations. You'll manage office communications, coordinate schedules, maintain confidential records, and assist with logistical arrangements. This position offers the opportunity to work in a diplomatic environment while developing valuable administrative skills. The ideal candidate will be organized, detail-oriented, and committed to supporting the embassy's security and administrative functions.
Tanggung Jawab
- Perform comprehensive clerical duties including data entry, filing, and document management
- Manage office communications via phone, email, and correspondence
- Coordinate schedules, meetings, and appointments for the Regional Security Office
- Prepare and distribute official reports, presentations, and communications
- Monitor office supplies and equipment inventory
- Assist with logistical arrangements and travel coordination
- Maintain confidentiality of sensitive security-related information
- Support administrative processes for security protocols and procedures
Kualifikasi
- High school diploma or equivalent; bachelor's degree preferred
- Minimum 2 years of administrative or clerical experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Fluency in English and Bahasa Indonesia (written and verbal)
- Strong organizational skills with attention to detail
- Ability to work independently and collaboratively in a team
- Knowledge of office procedures and administrative best practices
- Must obtain and maintain required security clearance