Deskripsi Pekerjaan
Are you a highly organized, proactive, and detail-oriented professional looking to make a significant impact in a dynamic production environment? PT Sumber Telaga Bukitmas is seeking an exceptional Production Executive Assistant to provide comprehensive administrative and operational support to our Head of Production. Based in vibrant Surabaya, Jawa Timur, this pivotal role is essential in ensuring the smooth and efficient execution of our production initiatives.
As a Production Executive Assistant, you will be the backbone of our production leadership team, responsible for streamlining communication, managing schedules, and facilitating critical operational processes. You'll play a crucial role in coordinating between various departments, tracking project progress, and preparing essential reports. This is an unparalleled opportunity for a professional eager to contribute to a thriving company's success and grow within a challenging yet rewarding environment. If you thrive in a fast-paced setting and possess an unwavering commitment to excellence, we invite you to join our dedicated team and contribute to our continued growth in Surabaya.
We are looking for someone who can anticipate needs, solve problems proactively, and maintain a high level of discretion and professionalism. Your contribution will directly support strategic decision-making and operational efficiency, making you an indispensable part of our team at PT Sumber Telaga Bukitmas.
Tanggung Jawab
- Provide high-level administrative and secretarial support to the Head of Production, including managing complex calendars, scheduling meetings, and coordinating travel arrangements.
- Assist in the preparation of reports, presentations, and correspondence related to production operations and performance.
- Act as a primary point of contact for internal and external stakeholders, filtering and directing communications effectively.
- Organize and maintain confidential files and records, ensuring information is readily accessible and securely stored.
- Facilitate inter-departmental coordination, ensuring seamless communication and workflow between production and other key functions.
- Track and monitor production project timelines and deliverables, proactively identifying potential issues and assisting in resolutions.
- Support the Head of Production in daily operational tasks, contributing to the overall efficiency and productivity of the department.
- Manage office supplies and equipment for the production department, ensuring adequate stock levels.
Kualifikasi
- Proven experience (3+ years) as an Executive Assistant, Senior Administrative Assistant, or similar role, preferably in a production or manufacturing environment.
- Exceptional organizational and time management skills with the ability to prioritize tasks and manage multiple projects simultaneously.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with various office management software.
- Excellent written and verbal communication skills in English and Bahasa Indonesia.
- High level of discretion and confidentiality, capable of handling sensitive information with integrity.
- Strong problem-solving abilities and a proactive approach to anticipating needs and challenges.
- Ability to work independently with minimal supervision and as part of a collaborative team.
- A Bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.