Deskripsi Pekerjaan
Haju Medical Indonesia is currently seeking a meticulous and dedicated Admin Support (Invoice Specialist) to join our professional team in Jakarta Selatan. As we continue to expand our footprint in the medical supply industry, we need a proactive individual who can manage the intricacies of our sales administration and billing cycles. This role is designed for a professional who understands that accuracy in invoicing is the backbone of successful business operations and customer satisfaction.
In this position, you will serve as a vital link between the sales team and the logistics department. Your primary focus will be the precise handling of sales invoices, ensuring that every transaction is recorded correctly and every order is tracked until it reaches the client. You will be tasked with checking sales orders against our internal systems, inputting data with high precision, and providing vital updates to our sales representatives regarding delivery statuses. This requires not only technical proficiency with data entry systems but also a high level of accountability and organizational skills.
Haju Medical Indonesia prides itself on a culture of excellence and continuous improvement. We offer a supportive workplace where your administrative expertise will be valued and developed. If you have a background in business administration, a keen eye for detail, and the ability to thrive in a fast-paced environment, we encourage you to apply. This is a full-time opportunity located in the heart of Jakarta Selatan, offering competitive benefits and a chance to contribute significantly to the healthcare sector's efficiency and reliability.
Tanggung Jawab
- Generate and process accurate sales invoices in a timely manner according to company procedures.
- Conduct thorough checks on sales orders to ensure data consistency before system input.
- Efficiently input and maintain customer and order data within the company’s internal management system.
- Monitor and update the status of delivery orders, ensuring the sales team is informed of progress.
- Coordinate with the warehouse and logistics teams to track shipments and resolve potential delays.
- Maintain an organized digital and physical filing system for all invoices and administrative documentation.
- Assist the finance department with periodic billing reconciliations and reporting.
- Respond to internal inquiries regarding invoice status and administrative discrepancies.
Kualifikasi
- Minimum Diploma (D3) or Bachelor’s Degree in Business Administration, Accounting, or a related field.
- Proven experience of at least 1-2 years in administrative support, billing, or a similar role.
- Strong proficiency in Microsoft Office Suite, especially Microsoft Excel (VLOOKUP, Pivot Tables).
- Familiarity with ERP software or accounting systems (e.g., SAP, Odoo, or Accurate) is a plus.
- Exceptional attention to detail and a high degree of accuracy in data management.
- Excellent communication skills, both written and verbal, for effective inter-departmental coordination.
- Ability to work independently and manage multiple tasks under tight deadlines.
- Residing in or willing to work in Jakarta Selatan.