Deskripsi Pekerjaan
We are seeking a highly skilled AVP-Executive Secretary to provide comprehensive administrative support to our executive leadership team. This pivotal role demands exceptional organizational abilities and a proactive approach to ensuring seamless operations. You will be responsible for preparing high-quality executive documents, including detailed reports, meeting minutes, and strategic presentations that drive business decisions. The ideal candidate will serve as the primary liaison between executives and internal/external stakeholders, maintaining confidentiality while facilitating effective communication. You will manage complex calendars, coordinate high-level meetings, and oversee executive travel arrangements with meticulous attention to detail. This position offers an opportunity to work in a dynamic environment where precision, professionalism, and discretion are paramount to organizational success.
Tanggung Jawab
- Manage executive calendars, appointments, and complex meeting logistics
- Prepare and edit high-impact documents including reports, minutes, and presentations
- Act as primary communication liaison for executive team with internal/external stakeholders
- Coordinate executive travel arrangements and corporate event logistics
- Maintain confidential records and ensure document security protocols
- Streamline administrative workflows to enhance executive productivity
- Monitor budget-related expenses and prepare expense reports
Kualifikasi
- Bachelor's degree in Business Administration or Secretarial Science
- Minimum 5 years of executive support experience at managerial level
- Advanced proficiency in Microsoft Office Suite and document management systems
- Exceptional written and verbal communication skills in Bahasa Indonesia and English
- Proven ability to handle sensitive information with discretion
- Strong organizational and time management skills with attention to detail
- Experience working in fast-paced corporate environments