Deskripsi Pekerjaan
Are you an organized professional with a keen eye for detail and discretion? Brexa Indonesia is seeking a highly skilled **BOD Secretary & GA Support** to provide exceptional administrative support to our Board of Directors (BOD) and General Affairs team. In this pivotal role, you will act as the primary point of contact for confidential business correspondence, ensuring seamless communication between executive leadership and internal/external stakeholders. We offer a dynamic work environment where your organizational skills will directly contribute to the efficiency of our top management.
As a BOD Secretary, you will be entrusted with sensitive information, requiring the highest level of professionalism and integrity. Your responsibilities will include managing executive calendars, coordinating board meetings, and preparing comprehensive minutes. We are looking for a proactive individual who thrives in a fast-paced setting and can manage multiple priorities effectively.
Tanggung Jawab
- Manage and maintain the BOD executive calendar, scheduling meetings, appointments, and travel itineraries with precision.
- Handle all business correspondence, including drafting, editing, and distributing official emails, letters, and confidential documents.
- Prepare and distribute comprehensive meeting minutes and board resolutions accurately and within tight deadlines.
- Coordinate travel arrangements, hotel bookings, and visa processing for board members as required.
- Act as the primary liaison between the Board of Directors and department heads to ensure alignment on strategic initiatives.
- Organize and manage corporate events, internal gatherings, and official functions.
- File and maintain strict confidentiality regarding all corporate records, financial reports, and personnel data.
Kualifikasi
- Diploma in Secretarial Science, Business Administration, or related field (Min. SMA/SMK/S1).
- Proven experience as a Secretary or Executive Assistant, preferably supporting a Board of Directors or C-level executives.
- Excellent command of the English language, both verbal and written, for drafting professional correspondence.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office equipment.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively under pressure.
- High level of integrity, confidentiality, and professional discretion.
- Strong interpersonal and communication skills with the ability to interact with stakeholders at all levels.