Deskripsi Pekerjaan
Are you organized, detail-oriented, and looking to build a career with a global industry leader? Mitsui Leasing is currently seeking a highly motivated Custodian & Filling Officer to join our team in Surabaya. In this vital role, you will be the backbone of our operational efficiency, ensuring that our documentation and physical assets are meticulously managed, secured, and easily accessible.
As a Custodian & Filling Officer, you will play a critical role in maintaining our document integrity and supporting our administrative workflow. We are looking for an individual who takes pride in accuracy and possesses the discipline to maintain strict confidentiality and systematic filing processes. If you are ready to bring your administrative expertise to a dynamic company, we invite you to apply and become a key part of our Indonesian operations.
Tanggung Jawab
- Manage the end-to-end filing system, ensuring all documents are categorized, indexed, and stored systematically for quick retrieval.
- Conduct regular stock opname and inventory audits to ensure alignment between physical assets and system records.
- Perform verification of incoming and outgoing documents to guarantee compliance with company policies and legal requirements.
- Oversee the secure distribution of documents to internal departments and authorized external parties.
- Maintain the cleanliness, orderliness, and security of the storage facilities and archive rooms.
- Prepare accurate daily, weekly, and monthly reports regarding document movement and inventory status.
- Identify process gaps in filing or storage and suggest improvements to enhance departmental productivity.
Kualifikasi
- Minimum Diploma (D3) degree in Administration, Management, Library Science, or a related field.
- Proven experience as a Filing Clerk, Document Controller, or in an administrative support role is highly preferred.
- Exceptional attention to detail and high level of organizational skills.
- Proficiency in Microsoft Office Suite (Excel, Word) and basic office document management systems.
- Strong understanding of documentation security and data confidentiality protocols.
- Ability to work independently with minimal supervision and maintain accuracy under tight deadlines.
- Must be located in or willing to work in Surabaya, Jawa Timur.