Deskripsi Pekerjaan
ASFIL is a dynamic organization seeking a reliable and organized Document Controller and Administrator to support our engineering and administrative operations. In this key role, you will serve as the primary point of contact for document management, ensuring that all project files are accurately cataloged, securely stored, and readily available to relevant stakeholders. You will oversee the entire document lifecycle, including the receipt, logging, distribution, and archiving of physical and digital files. Our ideal candidate possesses a keen eye for detail and a passion for maintaining organized systems. You will collaborate closely with various departments to ensure compliance with company standards and regulatory requirements. This position offers a unique opportunity to enhance your administrative skills within a supportive and professional environment. If you are looking for a challenging role that values precision and efficiency, we encourage you to apply today.
Tanggung Jawab
- Oversee the daily operations of the document control system to ensure accuracy and full compliance with company policies.
- Log and track incoming and outgoing correspondence, reports, and technical documents efficiently.
- Maintain a comprehensive and up-to-date filing system for both hard copy and electronic records.
- Assist in the preparation of weekly and monthly status reports using MS Office applications.
- Coordinate with vendors and internal teams to ensure the timely delivery of required documentation.
- Conduct regular audits of document archives to ensure nothing is misplaced or lost.
- Provide general administrative support to the management team, including scheduling and basic clerical tasks.
Kualifikasi
- Bachelor's degree in Business Administration, Engineering, or any related field is preferred.
- Proven experience (1-2 years) in document control, administrative assistance, or a similar role.
- Proficient in using document management software (e.g., SharePoint, ERP systems) and the Microsoft Office Suite.
- Strong organizational skills with the ability to manage large volumes of information efficiently under pressure.
- Excellent verbal and written communication skills in English.
- Ability to work independently and meet tight deadlines in a fast-paced environment.