Deskripsi Pekerjaan
Are you an organized professional with a passion for event coordination? Talentvis is seeking a highly motivated Event Administrator to join our dynamic team in Cilandak, Jakarta. In this role, you will be the backbone of our event operations, ensuring that every project is executed seamlessly through meticulous planning, documentation, and coordination.
As an Event Administrator, you will work closely with our event management team to bridge the gap between initial concepts and final delivery. This is a fast-paced environment that requires excellent attention to detail, strong communication skills, and the ability to manage competing priorities effectively. If you are a proactive problem-solver who enjoys working behind the scenes to make events successful, we want to hear from you.
Tanggung Jawab
- Coordinate and manage all administrative documentation for upcoming events, including contracts, permits, and vendor agreements.
- Maintain accurate filing systems and digital records for all event-related communications and logistics.
- Assist in the preparation of event timelines, checklists, and operational briefs for onsite staff.
- Liaise with external vendors and internal departments to ensure all event requirements are met on time.
- Support the event team with data entry, budget tracking, and basic report generation.
- Manage logistical arrangements, including transportation of materials, venue coordination, and equipment rentals.
- Ensure compliance with company standards and safety protocols during the event lifecycle.
- Handle post-event administration, including gathering feedback, processing invoices, and archiving project documentation.
Kualifikasi
- Diploma or Bachelor’s degree in Business Administration, Communications, Hospitality, or a related field.
- Minimum 1-2 years of experience in administrative, secretarial, or event coordination roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office productivity tools.
- Strong organizational skills with an uncanny ability to multitask and manage time efficiently.
- Excellent verbal and written communication skills in both Indonesian and English.
- High level of attention to detail and ability to handle confidential information with integrity.
- Ability to work independently and as part of a collaborative team in a high-pressure environment.
- Willingness to work flexible hours as required by event schedules.