Deskripsi Pekerjaan
We are looking for a highly organized and professional Executive Assistant to support our executive leadership team. You will play a crucial role in coordinating managers, preparing executive reports, and ensuring seamless business operations across our diverse regions, including Siantar, Bali, Jakarta, and Kuala Lumpur. This is a dynamic opportunity for an administrative professional to manage complex schedules, facilitate cross-border communication, and handle confidential information with the utmost discretion.
Your focus will be on streamlining executive workflows, managing travel logistics, and serving as a key liaison between the executive team and various departments. If you excel in a fast-paced environment, possess strong problem-solving skills, and are committed to administrative excellence, we encourage you to apply for this full-time position.
Tanggung Jawab
- Manage complex calendars, schedule executive meetings, and coordinate domestic and international travel arrangements.
- Prepare and edit high-level executive reports, presentations, correspondence, and memos.
- Coordinate business operations and logistical support across multiple locations, including Siantar, Bali, Jakarta, and Kuala Lumpur.
- Act as the primary point of contact for internal and external stakeholders, filtering and prioritizing communications.
- Handle sensitive and confidential information with strict adherence to privacy protocols and data security.
- Organize and facilitate internal and external business meetings, including agenda setting, venue booking, and minute-taking.
- Assist in project management tasks and provide general administrative support to the management team.
Kualifikasi
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Proven experience as an Executive Assistant or in a similar senior administrative support role.
- Excellent written and verbal communication skills in both English and Bahasa Indonesia.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or scheduling software.
- Ability to work independently, take initiative, and make decisions with minimal supervision.
- High level of professionalism, integrity, and discretion when handling confidential matters.