Deskripsi Pekerjaan
Are you a highly organized and proactive professional looking to make a significant impact within a leading global financial institution? Macquarie Group is seeking a dedicated Executive Assistant to join our dynamic team in Indonesia. In this pivotal role, you will provide high-level administrative support to senior executives, ensuring the smooth and efficient operation of the office. You will work closely with fellow Executive Assistants to foster a collaborative environment and support the organization of local staff events, including year-end celebrations and all-staff meetings.
This is an excellent opportunity for a detail-oriented individual to develop their career in a fast-paced financial environment while supporting key decision-makers. You will be the backbone of the executive office, handling complex schedules, coordinating travel, and managing communications with precision and discretion. Join Macquarie Capital and contribute to a culture of excellence and innovation.
Tanggung Jawab
- Manage complex calendars, schedule meetings, and coordinate internal and external appointments with strict attention to detail.
- Arrange domestic and international travel logistics, including flights, accommodation, and itineraries, ensuring cost-effectiveness and convenience.
- Coordinate and organize local staff events and activities, such as end-of-year celebrations, team-building gatherings, and all-staff meetings.
- Act as a primary point of contact for internal and external stakeholders, filtering communications and escalating matters as necessary.
- Prepare, edit, and format professional correspondence, reports, presentations, and briefing documents.
- Manage confidential information with the highest level of integrity and discretion.
- Assist in the preparation of meeting materials and take minutes during executive discussions when required.
Kualifikasi
- Proven experience as an Executive Assistant or in a similar administrative support role within a corporate or financial services environment.
- Excellent organizational, time management, and prioritization skills with the ability to manage multiple tasks simultaneously.
- Strong verbal and written communication skills in English and Bahasa Indonesia.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Ability to work independently with minimal supervision while maintaining a high standard of professionalism.
- Demonstrated ability to exercise good judgment, discretion, and confidentiality at all times.
- A relevant Bachelor’s degree or equivalent professional qualification is preferred.