Deskripsi Pekerjaan
Ming Sui Solusi Indonesia is seeking a highly organized, multilingual, and proactive Executive Assistant to support our senior leadership team in Kemayoran, Jakarta. In this pivotal role, you will act as a key bridge between our international stakeholders and local operations. The ideal candidate will possess exceptional communication skills in Mandarin, English, and Indonesian, ensuring seamless cross-cultural coordination and operational efficiency.
As an Executive Assistant, you will manage complex schedules, facilitate international communications, and oversee high-level administrative functions. We are looking for a detail-oriented professional who can anticipate the needs of our executives, manage sensitive information with discretion, and maintain a high standard of professional excellence in a fast-paced business environment.
Tanggung Jawab
- Manage and coordinate daily calendars, including scheduling complex international meetings and travel arrangements.
- Serve as a professional interpreter and translator for Mandarin-English-Indonesian communications during meetings and official documentation.
- Draft, edit, and proofread correspondence, reports, and presentations for internal and external stakeholders.
- Act as the primary point of contact between executives and internal/external partners, ensuring clear and efficient communication flow.
- Prepare meeting agendas, record minutes, and track follow-up action items to ensure organizational accountability.
- Handle confidential information with strict adherence to privacy and company policies.
- Conduct research and prepare briefs to support strategic decision-making processes.
- Manage office administrative workflows to ensure daily operations run smoothly.
Kualifikasi
- Bachelor’s degree in Business Administration, Communications, Linguistics, or a related field.
- Full professional proficiency in Mandarin, English, and Indonesian (verbal and written).
- Minimum of 3 years of experience in an Executive Assistant or high-level administrative role.
- Strong computer literacy, including mastery of Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration tools.
- Proven ability to manage time effectively and prioritize competing tasks in a high-pressure environment.
- Exceptional interpersonal and networking skills with the ability to interact with senior leadership comfortably.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Cultural awareness and experience in bridging communication gaps in an international business setting.