Deskripsi Pekerjaan
Are you a highly organized professional seeking a dynamic role to support executive operations? Topsel Raharja Indonesia is currently looking for a dedicated Executive Business Assistant to join our team in Mojokerto. In this key position, you will serve as the primary point of contact for senior management, ensuring seamless coordination of daily activities, meetings, and communications. We are looking for an individual who thrives in a fast-paced environment and possesses a keen eye for detail to help drive our administrative efficiency.
Your role will involve managing complex schedules, facilitating effective meeting coordination, and ensuring all follow-up actions are completed promptly. If you are passionate about providing exceptional support and want to contribute to a growing organization, we encourage you to apply.
Tanggung Jawab
- Manage and coordinate executive calendars, scheduling appointments, meetings, and travel itineraries.
- Prepare agendas, take detailed minutes, and distribute meeting summaries to ensure alignment across the organization.
- Handle incoming communications, screening phone calls and emails, and directing inquiries to the appropriate parties.
- Coordinate meeting logistics, including venue booking, equipment setup, and preparing presentation materials.
- Prepare and edit professional correspondence, reports, and presentations with a high degree of accuracy.
- Track action items and follow up on outstanding tasks to ensure deadlines are met.
- Assist with special projects and ad-hoc administrative duties as needed.
- Maintain a high level of confidentiality and professionalism in all interactions.
Kualifikasi
- Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English and Bahasa Indonesia.
- Proven ability to multitask, prioritize work effectively, and manage time under pressure.
- Strong organizational skills with a keen attention to detail.
- Ability to work independently with minimal supervision.
- High level of integrity and confidentiality when handling sensitive information.