Deskripsi Pekerjaan
Are you a highly organized, proactive, and discreet professional with a passion for high-level administrative support? We are seeking a dedicated Executive Personal Assistant to provide comprehensive support to our BOD/Executive team in Bandung. This role is pivotal in ensuring the efficiency of our leadership operations, managing complex schedules, and acting as a primary point of contact for internal and external stakeholders.
As an Executive Personal Assistant, you will act as the right hand to the executive, managing sensitive information with total confidentiality and professionalism. The ideal candidate is a proactive problem solver who thrives in a fast-paced environment and possesses exceptional communication skills. You will be instrumental in optimizing the executive's daily workflow, allowing them to focus on strategic growth and business development.
Tanggung Jawab
- Manage and maintain complex executive calendars, including scheduling meetings, travel arrangements, and appointments.
- Act as the primary point of contact between the executive and internal/external stakeholders.
- Prepare, proofread, and format professional correspondence, reports, and presentations.
- Organize and attend meetings, taking accurate minutes and tracking follow-up action items.
- Manage confidential documents and maintain physical and digital filing systems.
- Coordinate travel logistics, including flight bookings, accommodation, and detailed itineraries.
- Handle special projects and ad-hoc administrative requests to support operational goals.
- Ensure smooth office operations and provide concierge-level support to the executive.
Kualifikasi
- Minimum of 3 years of experience as an Executive Assistant, Personal Assistant, or similar administrative role.
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Exceptional verbal and written communication skills in both Indonesian and English.
- High level of integrity, discretion, and ability to handle confidential information.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent time management, organizational, and prioritization skills.
- Ability to work independently with minimal supervision while managing multiple deadlines.
- Proven ability to adapt to a fast-paced environment and handle high-pressure situations with composure.