Deskripsi Pekerjaan
Are you a highly organized, proactive, and discreet individual looking to make a significant impact? Industrial Multi Fan, a leading player in the industrial sector, is seeking an exceptional Executive Personal Assistant to the Director to join our dynamic team in Jakarta Utara. This is a pivotal role that offers the opportunity to provide comprehensive administrative and personal support to a senior executive, contributing directly to the efficiency and success of our operations.
As the Personal Assistant, you will be the backbone of the Director's daily activities, managing complex schedules, coordinating travel, and handling crucial communications. We are looking for someone who thrives in a fast-paced environment, can anticipate needs, and demonstrates unparalleled attention to detail and professionalism. If you possess outstanding organizational skills, a strong work ethic, and the ability to maintain confidentiality with the utmost integrity, we encourage you to apply. This role offers a competitive salary and benefits, fostering a collaborative and supportive work environment where your contributions are valued.
Join Industrial Multi Fan and become an integral part of our leadership support system, ensuring smooth operations and enabling our Director to focus on strategic initiatives. Your expertise in administrative support and commitment to excellence will be key to your success in this rewarding position.
Tanggung Jawab
- Efficiently manage and organize the Director's complex calendar, scheduling appointments and meetings.
- Coordinate all aspects of domestic and international travel, including flights, accommodation, and itineraries.
- Prepare, review, and organize presentations, reports, correspondence, and other confidential documents.
- Act as the primary point of contact, screening calls, emails, and visitors, and redirecting as appropriate.
- Arrange and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with the highest level of discretion and professionalism.
- Process expense reports, invoices, and other financial documentation accurately and on time.
- Assist with various personal errands and ad-hoc projects, demonstrating flexibility and initiative.
Kualifikasi
- Proven experience (minimum 3-5 years) as a Personal Assistant or Executive Assistant supporting senior management.
- Exceptional organizational, time management, and multitasking skills with keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and comfortable with modern office technology.
- Excellent written and verbal communication skills in both Bahasa Indonesia and English.
- Strong interpersonal skills, with the ability to build rapport and communicate effectively with all levels of staff and external stakeholders.
- High degree of professionalism, integrity, and the ability to maintain strict confidentiality.
- Proactive mindset with the ability to anticipate needs and work independently with minimal supervision.
- Bachelor's degree in Business Administration, Secretarial Studies, or a related field is preferred.