Deskripsi Pekerjaan
Are you a highly organized professional with a passion for excellence? The Cakap Group, a leader in the dynamic hospitality industry, is seeking a talented and proactive Executive Secretary to join our team in Badung, Bali. In this pivotal role, you will serve as the right hand to our Director, ensuring seamless operations, strategic scheduling, and professional communication.
The ideal candidate will be a master of multitasking who thrives in a fast-paced environment. You will not only manage administrative tasks but also act as a guardian of efficiency, ensuring our leadership can focus on high-level strategy. If you are detail-oriented, tech-savvy, and ready to elevate your career within an innovative hospitality group, we want to hear from you.
Tanggung Jawab
- Manage and coordinate the Director’s complex daily calendar, travel arrangements, and meeting schedules.
- Serve as the primary point of contact for internal and external stakeholders, handling sensitive communications with utmost confidentiality.
- Prepare, proofread, and distribute professional correspondence, reports, presentations, and meeting minutes.
- Streamline operational workflows to improve team productivity and departmental efficiency.
- Organize high-level meetings, including agenda preparation, venue coordination, and material compilation.
- Monitor office supply inventory and manage vendor relations to ensure cost-effective operations.
- Maintain organized digital and physical filing systems for critical business documentation.
- Support the executive team with ad-hoc projects, research, and administrative tasks as required.
Kualifikasi
- Minimum of 2-3 years of experience as an Executive Secretary, Personal Assistant, or Office Manager, preferably in the hospitality sector.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and modern collaboration tools.
- Exceptional verbal and written communication skills in both Indonesian and English.
- Strong organizational skills with an uncanny ability to prioritize tasks under pressure.
- A proactive mindset with the ability to anticipate needs and resolve problems independently.
- High level of integrity and discretion when handling confidential information.
- Professional demeanor and the ability to represent the company to diverse stakeholders.