Deskripsi Pekerjaan
PT Dsse Energi Mas Utama is a prominent player in the energy and infrastructure sector, dedicated to powering progress across Indonesia. We are currently seeking a highly professional and detail-oriented Executive Secretary (Mandarin Speaker) to provide high-level administrative support to our senior executive team in Jakarta. This is a critical role that serves as a vital communication link between our executive leadership and various international stakeholders.
As an Executive Secretary, you will be responsible for managing complex schedules, handling confidential information, and ensuring the seamless operation of the executive office. The ideal candidate possesses exceptional organizational skills, a proactive mindset, and the ability to operate effectively in a fast-paced, multicultural corporate environment. This role requires a high level of proficiency in both Mandarin and English to facilitate smooth business operations and cross-border collaboration.
Joining our team means becoming part of a dynamic organization that values excellence and professional growth. We offer a competitive compensation package and the opportunity to work at the heart of Indonesia's energy industry. If you are a disciplined professional with a passion for executive support and linguistic excellence, we invite you to apply and contribute to our continued success.
Tanggung Jawab
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Provide high-quality verbal and written translation between Mandarin, Indonesian, and English during business meetings and for official documentation.
- Act as the primary point of contact between executives and internal/external stakeholders, managing correspondence with professionalism.
- Prepare comprehensive meeting agendas, take detailed minutes, and track follow-up actions to ensure timely completion.
- Draft, review, and proofread professional reports, presentations, and legal documents in both English and Mandarin.
- Organize and coordinate corporate events, board meetings, and high-level hospitality for international partners.
- Maintain a highly organized filing system for confidential corporate documents and sensitive business information.
Kualifikasi
- Bachelor’s Degree in Business Administration, Communications, Linguistics (Mandarin), or a related field.
- Minimum of 3-5 years of experience as an Executive Secretary or Personal Assistant to C-level management.
- Fluency in Mandarin (HSK 5 or 6 equivalent) and English is mandatory, both written and spoken.
- Proven ability to handle confidential information with the utmost discretion and professional integrity.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital productivity tools.
- Strong interpersonal skills with the ability to navigate complex organizational structures.
- Excellent time-management skills and the ability to multitask under pressure with minimal supervision.