Deskripsi Pekerjaan
Are you a highly organized professional with a passion for excellence? Bayu Buana is seeking a proactive and detail-oriented Executive Secretary to provide high-level administrative support to our Managing Director. In this pivotal role, you will act as the primary liaison between the Managing Director and both internal and external stakeholders, ensuring seamless communication and operational efficiency at the executive level.
The successful candidate will be the 'right hand' to the leadership team, managing complex schedules, orchestrating high-stakes meetings, and handling sensitive information with the utmost confidentiality. This role requires an individual who thrives in a fast-paced corporate environment and possesses the maturity to represent the company with professionalism and poise.
Tanggung Jawab
- Manage the Managing Director's complex calendar, including appointment scheduling, meeting coordination, and travel arrangements.
- Serve as the primary point of contact for internal staff and external partners, ensuring professional and timely communication.
- Prepare, proofread, and format confidential reports, presentations, and correspondence for executive review.
- Organize and facilitate board meetings, management briefings, and client conferences, including agenda preparation and minute-taking.
- Coordinate cross-departmental projects, tracking progress and ensuring that executive directives are executed effectively.
- Maintain comprehensive filing systems, both digital and physical, ensuring data integrity and quick retrieval of critical documents.
- Proactively anticipate the Managing Director's needs, providing administrative support that streamlines day-to-day decision-making processes.
Kualifikasi
- Bachelor’s degree in Business Administration, Communication, or a related field.
- Minimum of 3-5 years of experience in an executive assistant or secretarial role, preferably within a large corporate setting.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and professional scheduling tools.
- Outstanding written and verbal communication skills in both English and Bahasa Indonesia.
- Strong interpersonal skills with the ability to interact professionally with stakeholders at all levels of the organization.
- Proven ability to manage time effectively, prioritize tasks under pressure, and handle sensitive information with absolute discretion.
- High level of attention to detail and a commitment to maintaining executive-level operational standards.