Deskripsi Pekerjaan
At Olympus, we are committed to fostering a high-performing culture, a collaborative environment, and empowering everyone to shine. As a global leader in medical technology, we are looking for a dynamic IT Executive Assistant & Project Manager to join our Singapore team and drive the efficiency of our regional ICT operations.
This unique dual-role position is perfect for a highly organized professional who thrives at the intersection of executive support and project management. You will act as a trusted strategic partner to the CIO and IT leadership team, managing complex priorities, communications, and strategic initiatives. At the same time, you will take ownership of key IT projects, guiding them from conception through to successful delivery.
Your day-to-day will involve orchestrating high-level meetings, coordinating cross-border travel, managing confidential information, and streamlining administrative processes. On the project side, you will define project scopes, manage timelines, liaise with vendors, and ensure that deliverables align with our business goals. Your ability to balance strategic thinking with meticulous execution will make you an invaluable asset to the department.
We are seeking a proactive problem-solver with exceptional communication skills and a deep understanding of the IT landscape. If you are ready to make a significant impact, support visionary leaders, and advance your career in a world-class organization, we encourage you to apply. Join Olympus and help us shape the future of healthcare technology. At Olympus, we invest in our people, offering a competitive salary package, continuous learning opportunities, and a clear path for career growth within a global organization.
Tanggung Jawab
- Provide comprehensive executive support to the CIO and IT leadership team, including complex calendar management, travel arrangements, and expense reporting.
- Manage IT projects across the full project lifecycle, ensuring alignment with business goals, timelines, and budgets.
- Facilitate effective communication between IT teams, business stakeholders, and external vendors.
- Prepare and distribute project documentation, meeting agendas, minutes, status reports, and executive summaries.
- Track project budgets, process invoices, manage procurement requests, and coordinate with finance.
- Maintain strict confidentiality and handle sensitive information with diplomacy and discretion.
- Identify and implement process improvements to enhance the efficiency of IT operations and project delivery.
- Coordinate IT department events, training sessions, and all-hands meetings.
Kualifikasi
- Bachelor's degree in Information Technology, Business Administration, or a related discipline.
- 3+ years of experience in an Executive Assistant or Project Coordinator role, ideally within an IT or technology-driven environment.
- Demonstrated experience managing small to medium-scale IT projects (PMP, PRINCE2, or Agile certification is a plus).
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (Jira, Asana, MS Project).
- Exceptional organizational, multitasking, and time management skills with high attention to detail.
- Strong interpersonal and communication skills, with the ability to interact confidently with senior executives.
- Proactive problem-solving skills and a 'can-do' attitude.
- Fluency in English is required; proficiency in an Asian language is an advantage for regional coordination.