Deskripsi Pekerjaan
Are you a highly organized professional with a passion for marketing agency operations? Amplified Marketing is seeking a dedicated Operations & Executive Assistant to join our team. This is a pivotal role designed to support our founder and ensure the seamless execution of daily agency functions.
As the right hand to our leadership, you will play a crucial role in maintaining productivity, streamlining workflows, and supporting our ongoing growth. We are looking for an individual who thrives in a fast-paced environment, possesses excellent communication skills, and has a natural ability to multitask while maintaining high attention to detail.
This position is ideal for an administrative expert or an aspiring agency operator looking to gain significant exposure to the dynamic world of digital marketing in the Southeast Asian market.
Tanggung Jawab
- Serve as the primary point of contact for the founder, managing calendars, scheduling, and high-priority correspondence.
- Oversee daily agency operational workflows to ensure projects move efficiently from onboarding to delivery.
- Maintain agency documentation, including SOPs, client onboarding materials, and internal communication logs.
- Assist in the coordination of meetings, including preparing agendas, taking minutes, and tracking action items.
- Coordinate with cross-functional teams to monitor project deadlines and deliverable timelines.
- Manage basic invoicing, vendor payments, and expense tracking processes.
- Identify bottlenecks in agency processes and suggest improvements to enhance team performance.
Kualifikasi
- At least 1-2 years of experience in administrative support, executive assistance, or agency operations.
- Strong proficiency in remote work tools (e.g., Slack, Notion, Trello, Google Workspace).
- Exceptional verbal and written communication skills in both English and Indonesian.
- High level of integrity and ability to handle confidential information with discretion.
- Self-motivated with the ability to work independently in a remote-first setting.
- Strong problem-solving skills and a proactive approach to task management.
- Prior experience in a marketing or creative agency environment is a distinct advantage.