Deskripsi Pekerjaan
About the Role
Lotte is currently seeking a highly professional and detail-oriented Office Secretary to join our corporate headquarters in Jakarta Raya. This is a critical role designed for a proactive individual who excels in a fast-paced multinational environment. You will be responsible for bridging the gap between high-level corporate governance and daily administrative excellence.
As an Office Secretary, you will play a vital role in supporting our executive team and ensuring that General Affairs (GA) operations run smoothly. Your expertise will be particularly valuable in managing expatriate administration, where you will navigate the complexities of documentation and compliance. This position offers the opportunity to work at the heart of one of Asia's most prominent conglomerates, providing a platform for professional growth and international exposure.
The ideal candidate is someone who possesses exceptional communication skills, a high degree of integrity, and the ability to manage multiple stakeholders simultaneously. If you are a seasoned administrative professional with a background in corporate governance and a knack for organizational efficiency, we invite you to apply and become a key part of the Lotte family.
Tanggung Jawab
- Coordinate and manage corporate governance activities, ensuring all documentation aligns with company policy and local regulations.
- Direct General Affairs (GA) operations, including office maintenance, procurement of supplies, and vendor management.
- Facilitate expatriate administration, managing visas, work permits (KITAS/RPTKA), and relocation logistics for international staff.
- Serve as the primary point of contact for internal and external stakeholders, ensuring professional communication and coordination.
- Organize high-level meetings, prepare agendas, and record comprehensive minutes for executive review.
- Manage executive calendars, travel arrangements, and expense reporting with precision.
- Monitor and ensure compliance with legal and administrative standards across all departmental operations.
Kualifikasi
- Bachelor’s Degree in Secretarial Studies, Business Administration, Law, or a related field.
- Minimum of 3-5 years of experience in a secretarial or administrative role, preferably within a multinational corporation.
- Strong knowledge of Indonesian expatriate documentation and labor compliance processes.
- Excellent command of English, both written and spoken; proficiency in Korean is a significant advantage.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and modern office management software.
- Exceptional organizational and time-management skills with the ability to prioritize urgent tasks.
- Demonstrated ability to handle confidential information with the utmost discretion.