Deskripsi Pekerjaan
Transmedic is a leading provider of advanced medical technologies in Southeast Asia. We are currently seeking a highly organized and motivated Operation Admin Assistant to join our professional team in Jakarta Pusat. This role is pivotal in ensuring the seamless execution of our daily operations, supporting our mission to deliver cutting-edge healthcare solutions to medical institutions across Indonesia.
As an Operation Admin Assistant, you will be the backbone of our operational efficiency. You will work closely with the logistics, service, and sales departments to ensure that all administrative workflows are handled with precision. This position offers a unique opportunity to grow within the healthcare technology sector, providing you with exposure to high-level medical equipment management and international business standards. If you are a detail-oriented professional with a passion for operational excellence and want to contribute to the healthcare industry, Transmedic is the place for you.
The successful candidate will thrive in a fast-paced environment and possess the ability to manage multiple priorities simultaneously. We value integrity, proactiveness, and a collaborative spirit. Join us and be part of a company that is making a real difference in patient care through technology.
Tanggung Jawab
- Manage and maintain accurate operational documentation, including purchase orders, invoices, and delivery notes.
- Coordinate with the logistics team to track shipments and ensure timely delivery of medical equipment.
- Perform high-volume data entry tasks within the company’s ERP system with extreme attention to detail.
- Assist in inventory management and conduct regular stock reconciliations to prevent discrepancies.
- Liaise with internal departments and external vendors to facilitate smooth administrative processes.
- Prepare comprehensive weekly and monthly reports regarding operational performance and expenditures.
- Handle general administrative duties such as filing, scheduling service appointments, and managing correspondence.
- Ensure all operational activities comply with standard operating procedures (SOP) and healthcare regulations.
Kualifikasi
- Candidate must possess at least a Diploma or Bachelor’s Degree in Business Administration, Management, Logistics, or a related field.
- Minimum 1-2 years of working experience in administrative or operations support roles.
- Proficiency in Microsoft Office Suite, specifically advanced Excel skills (VLOOKUP, Pivot Tables).
- Excellent communication skills in both written and spoken Bahasa Indonesia and English.
- Strong organizational and time-management skills with a proven ability to meet tight deadlines.
- Experience in the medical device or healthcare industry is highly preferred but not mandatory.
- Ability to work independently with minimal supervision and as part of a multi-disciplinary team.
- Highly detail-oriented with strong problem-solving capabilities.