Deskripsi Pekerjaan
PT Vorteks Royal Energi is seeking a highly organized, proactive, and discreet Personal Assistant to join our dynamic team located in the heart of SCBD, Jakarta Selatan. In this pivotal role, you will act as the primary point of contact for senior management, ensuring seamless daily operations and providing high-level administrative support.
The ideal candidate is a professional who thrives in a fast-paced environment, possesses impeccable communication skills, and has a keen eye for detail. You will be responsible for managing complex schedules, coordinating executive travel, and handling confidential correspondence with absolute professionalism. If you are a multitasking expert looking to advance your career within an energetic and forward-thinking company, we want to hear from you.
Tanggung Jawab
- Manage and maintain executive calendars, including scheduling appointments, meetings, and conference calls.
- Coordinate intricate travel arrangements, including flights, accommodation, and detailed itineraries.
- Serve as the primary liaison between internal departments and external stakeholders.
- Prepare, proofread, and format professional correspondence, reports, and presentations.
- Organize and attend meetings, taking accurate minutes and tracking follow-up action items.
- Manage expense reporting, invoicing, and basic budgetary tracking for executive activities.
- Provide personal assistance for ad-hoc projects and ensure office efficiency at the executive level.
Kualifikasi
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum 3-5 years of experience as a Personal Assistant or Executive Assistant.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Outstanding verbal and written communication skills in both Indonesian and English.
- Strong problem-solving abilities and the capacity to handle sensitive information with complete confidentiality.
- High level of reliability, punctuality, and professionalism in a corporate environment.
- Ability to work flexible hours as required to support executive needs.