Deskripsi Pekerjaan
We are seeking a highly organized and proactive Personal Assistant to provide top-tier executive support to the Director and Owner. In this pivotal role, you will ensure the smooth operation of daily activities, manage complex calendars, and act as the primary point of contact for internal and external stakeholders. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to maintain strict confidentiality while managing a fast-paced environment.
As the Personal Assistant, you will be responsible for streamlining workflows, coordinating business travel, and preparing high-level documentation. This is an excellent opportunity for a dedicated professional to make a significant impact within our organization.
Tanggung Jawab
- Manage and organize the Director/Owner’s daily schedule, including appointments, meetings, and travel itineraries.
- Screen and prioritize incoming communications, including emails, phone calls, and correspondence.
- Coordinate domestic and international business travel, including flight bookings, hotel reservations, and visa processing.
- Prepare meeting agendas, take detailed minutes, and create presentation materials for executive meetings.
- Act as the primary gatekeeper, managing access to the executive and ensuring confidentiality of sensitive information.
- Handle confidential documents and financial records with the highest level of discretion and integrity.
- Organize and manage company events, corporate functions, and internal meetings.
Kualifikasi
- Bachelor’s degree in Business Administration, Communications, or related field.
- Minimum of 3-5 years of experience as a Personal Assistant or Executive Assistant to high-level executives.
- Excellent proficiency in both English and Indonesian (spoken and written).
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and time-management skills with the ability to multitask effectively.
- Exceptional interpersonal and communication skills.
- High level of professionalism, integrity, and discretion in handling sensitive matters.