Deskripsi Pekerjaan
At Biosphere, we are committed to driving innovation and sustainable growth. We are currently seeking a highly skilled Personal Assistant (Mandarin Speaker) to provide top-tier executive support to our leadership team in Tangerang, Banten.
As a key member of the administrative team, you will act as a trusted gatekeeper, managing the executiveâs calendar, coordinating travel, and facilitating seamless communication with international stakeholders. Your fluency in Mandarin is essential for interpreting during meetings, translating business documents, and building strong relationships. This role requires exceptional organizational skills, absolute discretion, and the ability to thrive in a multicultural environment.
Your day-to-day will involve scheduling high-stakes meetings, preparing board-level reports, and managing special projects. You will proactively identify the executiveâs needs, optimizing workflow and ensuring full preparation for every commitment. Your attention to detail directly contributes to the efficiency of the executive office.
Join Biosphere, a dynamic and rapidly growing leader in its sector. We are dedicated to excellence, integrity, and fostering a global mindset. As our Personal Assistant (Mandarin Speaker), you will be a strategic partner to our executives.
In this highly visible role, you will be the bridge between our internal teams and external partners globally. Your command of multiple languagesâspecifically native-level Mandarin, business-fluent English, and fluent Indonesianâwill allow you to navigate complex communication channels. You will coordinate international travel itineraries, manage sensitive information, and ensure the executiveâs time is maximized.
Key responsibilities include overseeing calendar management, prioritizing conflicting needs, handling correspondence, and preparing presentations. You will also organize corporate events, manage special projects, and conduct research. Your proactive approach will help shape the strategic agenda of the executive office.
The ideal candidate is a seasoned administrative professional with experience supporting C-level executives in a multinational environment. You possess an impeccable attention to detail, a forward-thinking mindset, and the ability to maintain the highest level of discretion. Your Mandarin skills are not just a requirement but a key tool for business success.
This full-time position based in Tangerang offers a competitive compensation package. You will be part of a supportive team that values your contribution. If you are ready to take on a pivotal role where your organizational talents and language skills make a difference, apply now to become the backbone of our executive leadership.
Tanggung Jawab
- Manage and coordinate the executiveâs daily schedule, appointments, and travel arrangements (domestic and international).
- Act as the primary point of contact between the executive and internal/external stakeholders, including clients and partners.
- Provide accurate and professional translation and interpretation services between Mandarin, English, and Indonesian.
- Prepare, review, and manage confidential documents, reports, and presentations.
- Organize and coordinate meetings, including agenda setting, minute taking, and action item follow-up.
- Handle administrative tasks such as expense reporting, invoice processing, and office supply management.
- Conduct research and compile data for special projects and strategic initiatives.
- Maintain a high level of confidentiality and professionalism in all interactions.
Kualifikasi
- Proven experience as a Personal Assistant, Executive Secretary, or similar administrative role.
- Native or near-native fluency in Mandarin (both written and spoken) is mandatory.
- Excellent command of English and Bahasa Indonesia.
- High proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools.
- Exceptional organizational, multitasking, and time-management skills.
- Strong interpersonal and communication skills with a professional demeanor.
- Ability to work independently, prioritize tasks, and handle pressure in a fast-paced environment.
- Willingness to work full-time and reside in or relocate to the Tangerang area.