Deskripsi Pekerjaan
We are seeking a highly organized, proactive, and professional Personal Assistant to the Director to join our team in Jakarta Pusat. In this high-impact role, you will serve as the right hand to our Director, ensuring their time and focus remain on strategic business objectives. You will be responsible for seamless calendar management, travel arrangements, correspondence, and high-level administrative support. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional attention to detail, and possesses the ability to handle confidential information with utmost discretion.
You will act as the primary point of contact for internal and external stakeholders, requiring superior communication skills and a polished professional demeanor. If you are a multitasking expert with a passion for executive support and operational efficiency, we invite you to apply.
Tanggung Jawab
- Manage and maintain the Director’s complex calendar, including scheduling meetings, appointments, and travel itineraries.
- Serve as a primary point of contact between the Director and internal/external stakeholders.
- Prepare, draft, and proofread high-level correspondence, presentations, and meeting minutes.
- Coordinate all aspects of business travel, including flights, accommodation, and transportation logistics.
- Organize and facilitate meetings, ensuring all required materials and documentation are prepared in advance.
- Manage daily administrative tasks, including expense reporting, filing, and office supply management.
- Anticipate the Director's needs and proactively resolve potential scheduling conflicts or operational bottlenecks.
- Maintain confidentiality and discretion regarding sensitive corporate and personal matters.
Kualifikasi
- Bachelor’s degree in Business Administration, Communication, or a related field.
- Minimum 3-5 years of experience in an executive support, personal assistant, or administrative role.
- Exceptional organizational, time-management, and multitasking capabilities.
- Fluency in Bahasa Indonesia and English (written and verbal) is essential.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and virtual collaboration tools.
- Strong interpersonal skills with the ability to interact professionally with executive-level stakeholders.
- High level of integrity and the ability to maintain absolute confidentiality.
- Ability to work effectively under pressure with minimal supervision.