Deskripsi Pekerjaan
Elevate Your Career as a Personal Assistant at Kavana Karya Indonesia
Are you a highly organized professional with a knack for anticipating needs and managing complex schedules? Kavana Karya Indonesia is seeking a dedicated Personal Assistant to Directors to join our dynamic team in Jakarta Barat. This is a pivotal role where you will serve as the primary point of contact for our executive leadership, ensuring seamless operations and effective communication across the board.
As a Personal Assistant, you will do more than just manage a calendar. You will be an essential partner to our directors, handling sensitive information with the utmost discretion and preparing high-level documentation for critical board meetings. We are looking for a proactive individual who thrives in a fast-paced environment and possesses the professional poise to represent our company at the highest levels. Your contribution will directly impact the efficiency and success of our senior management team.
At Kavana Karya Indonesia, we value precision, loyalty, and efficiency. We provide a professional work environment where your administrative expertise will be recognized and rewarded. If you are a detail-oriented professional with a background in executive support and a passion for corporate excellence, we invite you to apply and become a key part of our growth story in Jakarta.
Tanggung Jawab
- Manage and maintain complex calendars, including scheduling high-priority meetings and appointments.
- Prepare, compile, and periodically update meeting folders for board sessions, ensuring all necessary documents are accurate and available.
- Act as the primary point of contact between directors and internal/external stakeholders, managing correspondence with professional etiquette.
- Coordinate intricate travel arrangements, including flights, accommodation, and detailed itineraries.
- Draft, proofread, and format reports, presentations, and official corporate communications.
- Maintain a high level of confidentiality regarding sensitive business information and records.
- Organize and attend meetings, taking accurate minutes and following up on actionable items.
- Provide general administrative support to ensure the directors' daily operations run smoothly.
Kualifikasi
- Bachelor’s degree in Business Administration, Communications, Secretarial Studies, or a related field.
- Minimum 3-5 years of proven experience as a Personal Assistant or Executive Assistant to senior management.
- Exceptional organizational and time-management skills with the ability to multitask under pressure.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Fluent in English and Bahasa Indonesia, both written and verbal, for professional communication.
- Strong interpersonal skills with a professional demeanor and a high degree of discretion.
- Highly proactive with the ability to solve problems independently and anticipate executive needs.
- Willingness to work in Jakarta Barat and flexibility to support directors outside of standard hours if required.