Deskripsi Pekerjaan
We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive support to our executive leadership team in Cikarang Pusat. In this pivotal role, you will act as the primary gatekeeper and organizational backbone for the office, ensuring that daily operations run seamlessly. The ideal candidate possesses exceptional time management skills, a high level of professional integrity, and the ability to anticipate needs before they arise in a fast-paced environment.
You will be responsible for managing complex calendars, coordinating high-level meetings, and serving as a liaison between the executive and internal/external stakeholders. If you thrive on efficiency, are meticulous about details, and want to play a key role in supporting high-impact business decisions, we invite you to apply.
Tanggung Jawab
- Manage and maintain complex daily, weekly, and monthly calendars for the executive.
- Coordinate and schedule internal and external meetings, conferences, and appointments.
- Handle incoming communications, including emails and phone calls, ensuring timely responses.
- Organize travel arrangements, including flights, accommodation, and detailed itineraries.
- Prepare, format, and edit reports, presentations, and correspondence.
- Facilitate smooth communication between the executive and various departments.
- Track action items and follow up on pending tasks to ensure deadlines are met.
- Maintain confidential files and sensitive company documentation with the utmost discretion.
Kualifikasi
- Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum 3-5 years of experience in an Executive Assistant or Personal Assistant role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Exceptional verbal and written communication skills in both Indonesian and English.
- Proven ability to manage high-pressure situations with poise and professionalism.
- Strong organizational skills with a high attention to detail.
- Experience in managing international travel logistics is a significant plus.
- Strong time management skills with the ability to prioritize tasks effectively.