Deskripsi Pekerjaan
HWM Consultancy is seeking a highly organized and proactive Personal Assistant to join our team in Petaling Jaya. In this high-impact role, you will provide comprehensive administrative and executive support to the CEO, ensuring that daily operations and strategic priorities are executed seamlessly. We are looking for a dedicated professional who thrives in a fast-paced environment and possesses exceptional coordination skills.
As the CEO's right hand, you will be responsible for managing complex schedules, acting as a gatekeeper for communications, and assisting with vital HR functions such as recruitment screening. The ideal candidate is someone who is detail-oriented, possesses a professional demeanor, and can maintain the highest level of confidentiality while managing multiple tasks simultaneously.
Tanggung Jawab
- Manage and maintain the CEO’s complex professional and personal calendar, including scheduling meetings, appointments, and travel.
- Perform initial recruitment screening of candidates and coordinate interview schedules for various departments.
- Act as the primary point of contact between the CEO and internal/external stakeholders, managing inquiries with professionalism.
- Organize and prepare necessary documentation, reports, and presentations for board meetings and executive briefings.
- Oversee daily office operations and coordinate administrative tasks to improve workflow efficiency.
- Handle sensitive and confidential information with the utmost discretion and integrity.
- Prepare travel itineraries and handle all logistics related to domestic and international business trips.
Kualifikasi
- Proven experience of at least 2-3 years as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English and Bahasa Malaysia.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and various digital scheduling tools.
- Strong interpersonal skills with the ability to interact with high-level executives and external partners.
- Self-motivated with the ability to work independently and meet tight deadlines under pressure.
- Minimum of a Diploma or Degree in Business Administration, Secretarial Studies, or a related field.