Deskripsi Pekerjaan
Siloam Hospitals Group is a leading healthcare provider in Indonesia, dedicated to delivering world-class medical services. We are currently seeking a highly organized, proactive, and detail-oriented Secretary to join our professional team in Depok, Jawa Barat.
As the backbone of our administrative operations, you will play a pivotal role in ensuring the seamless functioning of our office. The ideal candidate will possess exceptional communication skills, a high level of discretion, and the ability to multitask in a fast-paced healthcare environment. If you are passionate about organizational excellence and contributing to a positive patient-care atmosphere, we invite you to apply.
In this role, you will be responsible for managing executive calendars, coordinating meetings, and facilitating communication across various departments. Your contribution will directly support our mission of providing high-quality, efficient administrative support to our clinical and management staff.
Tanggung Jawab
- Manage and maintain executive calendars, scheduling appointments, and coordinating meetings effectively.
- Serve as the primary point of contact for internal and external communications, ensuring professional correspondence.
- Prepare, format, and proofread high-level documentation, reports, and presentations.
- Organize travel arrangements, itineraries, and logistics for management personnel.
- Maintain accurate and confidential filing systems and digital records management.
- Coordinate office supplies and facility requirements to ensure a smooth work environment.
- Assist in preparing meeting agendas, recording minutes, and tracking action items.
- Provide comprehensive administrative support to department heads as required.
Kualifikasi
- Diploma or Bachelor's degree in Office Administration, Business Management, or a related field.
- Proven work experience as a Secretary, Executive Assistant, or in a similar administrative capacity.
- Strong command of Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Exceptional verbal and written communication skills in both Indonesian and English.
- Strong organizational skills with an unwavering attention to detail.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
- Excellent interpersonal skills and a professional demeanor suitable for a healthcare environment.
- Ability to work independently and as part of a high-performing team.