Deskripsi Pekerjaan
We are seeking a highly organized and proactive Professional Secretary to provide comprehensive administrative support to our Director. In this pivotal role, you will act as the primary point of contact between the executive office and various internal and external stakeholders. The ideal candidate will be a master of multitasking, capable of managing complex schedules while maintaining the highest level of confidentiality and professionalism.
You will play a vital role in ensuring the Director's office operates seamlessly. This position requires a refined communication style, sharp attention to detail, and the ability to thrive in a fast-paced corporate environment. If you are a dedicated professional who takes pride in supporting organizational excellence and driving efficiency, we invite you to apply.
Tanggung Jawab
- Manage and maintain the Director’s complex calendar, including scheduling appointments, meetings, and travel arrangements.
- Serve as the primary liaison between the Director and internal departments or external stakeholders.
- Prepare, proofread, and format meeting agendas, presentations, and correspondence with high accuracy.
- Handle confidential information and sensitive documents with the utmost discretion and integrity.
- Coordinate board meetings, executive briefings, and follow-up on action items.
- Manage office administrative tasks, including expense reporting and filing systems.
- Provide operational support to ensure the Director's daily workflow is organized and efficient.
Kualifikasi
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 3-5 years of experience in a secretarial or executive assistant role.
- Exceptional verbal and written communication skills in both English and Bahasa Indonesia.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital scheduling tools.
- Proven ability to manage sensitive information with strict confidentiality.
- Strong organizational skills and the ability to prioritize tasks in a fast-paced environment.
- Professional demeanor with strong interpersonal and networking capabilities.