Deskripsi Pekerjaan
Universal Energy Pratama is a dynamic player in the energy sector, committed to operational excellence and sustainable growth. We are currently seeking a highly organized, proactive, and professional Secretary to join our team in Surabaya. In this pivotal role, you will act as the backbone of our administrative operations, ensuring that our management team functions efficiently and effectively.
The ideal candidate is a detail-oriented professional who excels at multitasking, possesses impeccable communication skills, and understands the importance of discretion in a corporate environment. If you are passionate about office management, thrive in a fast-paced setting, and want to contribute to a company that values professional development and work-life balance, we invite you to apply.
As our Secretary, you will facilitate communication across departments, manage complex scheduling needs, and handle critical documentation, providing the support necessary to drive our business objectives forward.
Tanggung Jawab
- Manage and coordinate daily calendars, including scheduling meetings, travel arrangements, and internal appointments.
- Serve as the primary point of contact between executives, internal staff, and external stakeholders with high professional standards.
- Prepare, format, and edit correspondence, reports, presentations, and other sensitive company documentation.
- Organize and maintain physical and digital filing systems to ensure quick retrieval of vital corporate information.
- Monitor office supply inventory and coordinate with vendors to ensure cost-effective procurement.
- Assist in the preparation and coordination of company events, board meetings, and client conferences.
- Handle incoming calls, emails, and inquiries, directing them to the appropriate department with accuracy and urgency.
- Maintain strict confidentiality regarding all management-level business affairs and personnel information.
Kualifikasi
- Bachelor’s degree in Business Administration, Communication, or a related field.
- Minimum of 2-3 years of proven experience in a secretarial or administrative assistant role.
- Exceptional proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong command of both Indonesian and English (written and verbal).
- Excellent organizational and time-management skills with the ability to prioritize competing deadlines.
- Strong interpersonal skills with a professional demeanor and a problem-solving mindset.
- Ability to work independently with minimal supervision while contributing effectively to a team environment.
- Strong attention to detail and ability to handle confidential information with high integrity.