Deskripsi Pekerjaan
Hanwha Offshore Engineering Services is looking for a highly organized and professional Receptionist cum Admin Assistant to join our dynamic team. As the first point of contact for our company, you will play a crucial role in maintaining our reputation for excellence and customer service. We believe in recruiting and rewarding talent based on merit, fostering an inclusive workplace built on mutual respect and trust. In this role, you will provide essential administrative support to ensure the smooth operation of our office.
Your primary responsibility will be to manage the front desk operations, welcoming guests and directing inquiries to the appropriate personnel. Beyond reception duties, you will assist in managing internal communications, scheduling meetings, and maintaining our filing systems. We value individuals who are proactive, detail-oriented, and capable of working in a fast-paced environment. If you are ready to contribute to a leading engineering firm and grow your career in a supportive atmosphere, we want to hear from you.
Your primary responsibility will be to manage the front desk operations, welcoming guests and directing inquiries to the appropriate personnel. Beyond reception duties, you will assist in managing internal communications, scheduling meetings, and maintaining our filing systems. We value individuals who are proactive, detail-oriented, and capable of working in a fast-paced environment. If you are ready to contribute to a leading engineering firm and grow your career in a supportive atmosphere, we want to hear from you.
Tanggung Jawab
- Manage the front desk reception, ensuring a welcoming and professional environment for all visitors and clients.
- Answer and screen incoming phone calls, transferring to the correct department or taking detailed messages.
- Prepare, organize, and file administrative documents, reports, and correspondence efficiently.
- Coordinate and schedule meetings, appointments, and travel arrangements for management and staff.
- Assist with basic office inventory management, including the ordering and restocking of office supplies.
- Perform data entry tasks to maintain accurate records in the company database.
- Liaise with vendors and service providers for office maintenance and services.
Kualifikasi
- Minimum of 1-2 years of experience in a similar receptionist or administrative support role.
- Diploma or higher in Business Administration or a related field is preferred.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong interpersonal and communication skills, with a professional phone manner.
- Excellent organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to maintain strict confidentiality and professionalism at all times.