Deskripsi Pekerjaan
We are seeking a highly organized and professional Secretary to provide exceptional administrative support to the Board of Directors (BOD). In this pivotal role, you will be responsible for ensuring the smooth operation of the executive office, managing complex schedules, and facilitating effective communication between the leadership team and various stakeholders. The ideal candidate is proactive, detail-oriented, and possesses the discretion required to handle sensitive information with the utmost professionalism.
Your primary focus will be on executing the directives of the BOD and anticipating their needs to ensure a seamless workflow. You will serve as the gatekeeper of the office, managing correspondence, preparing reports, and coordinating internal and external meetings. If you thrive in a dynamic environment and are looking to support senior leadership in a meaningful way, we encourage you to apply.
Tanggung Jawab
- Manage and maintain the daily calendar, appointments, and travel arrangements for the Board of Directors.
- Prepare, edit, and distribute minutes, agendas, and official correspondence with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Coordinate and organize meetings, including logistics, room bookings, and presentation materials.
- Handle confidential documents and sensitive information with strict adherence to privacy and security protocols.
- Assist in the preparation of presentations, reports, and financial summaries using Microsoft Office Suite.
- Oversee office supplies and general administrative support to ensure the executive suite operates efficiently.
Kualifikasi
- Minimum of 2-4 years of experience as a Secretary or Executive Assistant, preferably supporting executive leadership.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent written and verbal communication skills in both English and Bahasa Indonesia.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively in a fast-paced environment.
- High level of integrity, confidentiality, and professional discretion.
- Ability to work independently with minimal supervision while maintaining a high standard of work.