Deskripsi Pekerjaan
We are seeking a highly organized and professional Secretary to provide vital administrative support to our mental health professionals. In this role, you will be the backbone of our operations, ensuring that daily tasks run smoothly and that our team can focus on delivering exceptional care. We are looking for a candidate who is proactive, detail-oriented, and passionate about contributing to a supportive and collaborative work environment.
Joining our team means becoming part of a culture that values professional development and teamwork. We offer a competitive salary package and a dynamic atmosphere where your contributions will make a tangible difference. If you excel in administrative coordination and want to work in a meaningful sector, we invite you to apply for this exciting opportunity.
Tanggung Jawab
- Manage and coordinate the scheduling of appointments and meetings for mental health professionals.
- Handle all incoming and outgoing correspondence, including emails, phone calls, and mail, with the highest level of confidentiality.
- Prepare and maintain accurate, up-to-date client and medical records in accordance with privacy regulations.
- Assist in the preparation of meeting agendas, taking minutes, and distributing summaries to relevant parties.
- Coordinate travel arrangements and logistics for staff members as needed.
- Provide general office support, including filing, data entry, and maintaining office supplies inventory.
- Assist in the organization of internal events and administrative projects.
Kualifikasi
- Minimum of 1-2 years of experience working as a Secretary, Executive Assistant, or in an administrative support role.
- Strong organizational and time management skills with the ability to multitask in a fast-paced environment.
- Excellent attention to detail and a high degree of accuracy in all documentation.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic computer skills.
- Ability to maintain strict confidentiality and handle sensitive information with discretion.
- Excellent verbal and written communication skills in English (and/or Indonesian).
- High school diploma or equivalent; Associate’s degree preferred.