Deskripsi Pekerjaan
Are you a highly organized professional looking to advance your career with a global leader in real estate? Colliers is seeking a dedicated Secretary & Administrative Assistant to join our dynamic team in Jakarta. In this pivotal role, you will act as the backbone of our operations, ensuring that our daily workflows, executive schedules, and office functions run with precision and efficiency.
We are looking for a proactive individual who thrives in a fast-paced environment and possesses exceptional attention to detail. If you are a master of time management, a skilled communicator, and passionate about supporting high-performing teams, this opportunity at Colliers offers the perfect environment to showcase your expertise and grow your professional footprint.
Tanggung Jawab
- Manage complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Handle all incoming correspondence, including emails and phone calls, ensuring professional and timely responses.
- Coordinate and prepare meeting materials, presentations, and take comprehensive minutes during internal sessions.
- Oversee office operations, including maintaining supply inventories and ensuring a professional workspace.
- Process expense reports and vendor invoices accurately and in compliance with company policies.
- Organize and maintain digital and physical filing systems to ensure easy retrieval of confidential documents.
- Provide ad-hoc support to various departments to facilitate smooth business operations.
Kualifikasi
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in a secretarial or administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong command of both written and spoken English and Indonesian.
- Excellent organizational, interpersonal, and problem-solving skills.
- Ability to maintain absolute confidentiality and handle sensitive information with discretion.
- Demonstrated experience in managing travel logistics and complex scheduling.