Deskripsi Pekerjaan
GPI Logistics is a dynamic player in the logistics and supply chain industry, dedicated to delivering excellence in freight forwarding and operational efficiency. We are currently seeking a highly organized and professional Secretary (Mandarin Speaker) to join our team in Surabaya. This is a fantastic opportunity for a multilingual individual to support our executive operations and facilitate seamless communication with Mandarin-speaking stakeholders.
In this role, you will serve as the backbone of our administrative department. You will be responsible for managing complex schedules, preparing high-level correspondence, and ensuring that our daily operations run smoothly. As a Mandarin speaker, you will act as a vital bridge between our Indonesian team and international partners, ensuring that all information is conveyed accurately and professionally. If you are a proactive problem-solver with a keen eye for detail and a passion for logistics, we encourage you to apply.
Tanggung Jawab
- Manage complex calendars, schedule executive appointments, and coordinate domestic and international travel arrangements.
- Act as the primary point of contact for Mandarin-speaking clients and partners, handling inquiries with a high level of professionalism.
- Prepare and distribute meeting minutes, reports, and correspondence in both English and Mandarin.
- Organize and maintain confidential company files, records, and databases to ensure data integrity and easy accessibility.
- Assist in logistics documentation, including bills of lading, invoices, and shipping schedules.
- Handle incoming and outgoing communications, including emails, phone calls, and internal correspondence.
- Support office management tasks such as ordering supplies and coordinating team events.
Kualifikasi
- Minimum of 1-2 years of experience as a Secretary, Administrative Assistant, or Executive Assistant.
- Fluent in Mandarin (both spoken and written) and proficient in English.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint) and CRM software is preferred.
- Excellent interpersonal and communication skills, with a customer-centric approach.
- Attention to detail and the ability to maintain confidentiality in all professional matters.
- Knowledge of logistics or supply chain terminology is a significant advantage.