Deskripsi Pekerjaan
We are seeking a highly organized and professional Secretary to Director to provide exceptional executive support at Harrisma. In this pivotal role, you will serve as the right hand to the executive, managing complex schedules, coordinating high-level business travel, and ensuring seamless communication between the Director and internal and external stakeholders. You will be responsible for drafting correspondence, preparing detailed meeting agendas, and taking accurate minutes. The ideal candidate is a proactive problem-solver with a high level of discretion and professionalism, capable of anticipating the needs of the Director in a fast-paced business environment. This is a full-time opportunity to grow within a dynamic organization.
Tanggung Jawab
- Manage and maintain the Director’s calendar, scheduling appointments, meetings, and business travel arrangements efficiently.
- Prepare and distribute meeting agendas, take detailed minutes, and distribute action items to relevant parties.
- Handle confidential correspondence, including emails, letters, and reports, ensuring timely and professional responses.
- Coordinate business trips, including booking flights, hotels, and arranging comprehensive itineraries.
- Screen incoming calls and visitors, prioritizing inquiries and escalating urgent matters to the Director.
- Prepare presentations, reports, and business documents using the MS Office Suite.
- Assist in project management tasks and special projects as assigned by the Director.
Kualifikasi
- Minimum 3-5 years of experience as a Secretary, Executive Assistant, or Personal Assistant to a Director or C-Level executive.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills in English and Indonesian.
- Strong organizational skills with the ability to multitask and prioritize effectively in a fast-paced environment.
- High level of integrity, discretion, and professionalism.
- Ability to work independently and take initiative.