Deskripsi Pekerjaan
Are you a highly organized professional seeking to support executive leadership? PFI Mega Life is looking for a dedicated Secretary to the President Director to join our team in Jakarta Selatan. In this critical role, you will serve as the primary point of contact for the President Director, managing complex schedules, coordinating high-level meetings, and handling domestic and international travel arrangements.
You will be responsible for drafting executive correspondence, preparing meeting minutes, and fostering strong stakeholder relations. This position requires a meticulous individual with exceptional time management skills and the ability to maintain confidentiality in a fast-paced corporate environment. If you are ready to take on a challenging role that offers professional growth and stability, we encourage you to apply.
Tanggung Jawab
- Manage and coordinate the President Director’s daily schedule, appointments, and complex travel arrangements.
- Prepare, review, and distribute executive correspondence, reports, and presentations with high accuracy.
- Record and distribute meeting minutes, ensuring all decisions and action points are documented.
- Act as the gatekeeper for the President Director, screening calls and managing communications effectively.
- Coordinate domestic and international business trips, including logistics, flight bookings, and itineraries.
- Maintain confidential files and sensitive documents with the utmost discretion and professionalism.
- Build and maintain professional relationships with internal and external stakeholders.
Kualifikasi
- Minimum 3-5 years of experience as a Secretary or Executive Assistant to a Director level.
- Bachelor’s degree in Secretarial Science, Business Administration, or a related field.
- Fluent in English and Bahasa Indonesia (written and verbal).
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong organizational and time management skills with the ability to multitask.
- Proven ability to handle high-pressure situations and meet strict deadlines.
- High level of integrity, confidentiality, and professional demeanor.