Deskripsi Pekerjaan
Are you a highly organized and proactive professional looking to elevate your career within a dynamic energy leader? ZEF Energy is seeking a Senior Personal Assistant to provide high-level administrative and strategic support to our senior leadership team in Jakarta Selatan.
In this role, you will be the backbone of our executive office, ensuring seamless daily operations while acting as a vital link between leadership and internal/external stakeholders. We offer an environment that values work-life balance, continuous professional development, and a collaborative corporate culture. If you have exceptional communication skills, a high degree of discretion, and the ability to anticipate executive needs before they arise, we want to hear from you.
Tanggung Jawab
- Manage and coordinate complex executive calendars, including scheduling meetings, calls, and travel arrangements.
- Serve as the primary point of contact for internal staff and external partners, filtering communications for the executive team.
- Prepare, edit, and proofread high-level correspondence, presentations, and reports.
- Facilitate board meetings and executive sessions by preparing agendas, taking minutes, and tracking action items.
- Manage confidential documents and maintain physical and digital filing systems with absolute discretion.
- Plan and oversee corporate events, leadership retreats, and high-stakes client engagements.
- Support leadership in project management tasks, tracking deliverables and monitoring team progress.
Kualifikasi
- Minimum of 3-5 years of experience in an executive assistant or senior administrative role.
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Professional proficiency in both Indonesian and English.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and digital collaboration tools.
- Strong emotional intelligence with the ability to maintain composure under pressure.
- Exceptional organizational and multitasking abilities with high attention to detail.
- Proven track record of managing sensitive information with strict confidentiality.