Deskripsi Pekerjaan
Are you an organized professional looking for a key role in a dynamic industrial environment? Indospec Asia is currently seeking a dedicated Technical Operation Administration to join our team in Jakarta Raya. In this role, you will play a critical support function for our Section Heads and Technical Operation Managers, ensuring that administrative operations run smoothly and efficiently.
You will be responsible for the end-to-end management of secretarial functions, specifically focusing on the oversight of time sheets for inspectors and the maintenance of travel documentation. We are looking for a candidate who thrives in a fast-paced setting, possesses exceptional attention to detail, and can manage sensitive information with the utmost confidentiality.
Tanggung Jawab
- Provide comprehensive secretarial support to Section Heads and Technical Operation Managers, including calendar management and correspondence.
- Oversee and process time sheets for field inspectors, ensuring all data is accurate and submitted on time.
- Manage travel documentation, including permits and itineraries for technical staff and inspectors.
- Organize and maintain an efficient filing system for technical documents and operational reports.
- Prepare meeting minutes, daily logs, and operational summaries for management review.
- Coordinate internal communications between technical teams and external stakeholders.
- Assist with general office administration to ensure a productive work environment.
Kualifikasi
- Diploma or Bachelor’s degree in any discipline, with a background in Secretarial, Management, or Administration.
- Minimum of 1-2 years of experience in administrative or secretarial roles.
- Proficiency in Microsoft Office Suite, particularly Excel for data entry and reporting.
- Strong written and verbal communication skills in both English and Indonesian.
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Ability to maintain strict confidentiality regarding company operations and data.
- Valid driving license is a strong advantage.