Deskripsi Pekerjaan
Are you a meticulous professional with a passion for administrative excellence in the education sector? JTE Recruit is currently partnering with a prestigious Tertiary Education institution in the West region to appoint an organized and proactive Academic Scheduling Executive. In this role, you will be the backbone of academic operations, ensuring the seamless execution of timetabling and resource allocation to support both faculty and student success.
This position offers a stable 5-day work week with standard office hours, providing an excellent work-life balance within an academic environment. If you excel at managing complex schedules, communicating with stakeholders, and maintaining high levels of accuracy, we would love to hear from you.
Tanggung Jawab
- Manage and coordinate master academic timetables, ensuring minimal conflicts for faculty and students.
- Liaise with various academic departments to gather requirements for course offerings and venue allocation.
- Utilize scheduling software to maintain accurate records and generate reports for management review.
- Resolve scheduling discrepancies or last-minute changes promptly to ensure minimal disruption to the curriculum.
- Coordinate with facility management for room bookings and logistical support for large-scale academic events.
- Assist in the administration of examination scheduling and invigilation planning where necessary.
- Maintain data integrity within the internal Student Information System (SIS).
Kualifikasi
- Minimum Diploma or Degree in Business Administration, Operations, or a related field.
- At least 1-2 years of experience in scheduling, administrative support, or academic operations.
- Strong proficiency in Microsoft Office Suite, particularly Excel (VLOOKUP, Pivot Tables) and scheduling platforms.
- Excellent communication skills with the ability to engage professionally with diverse stakeholders.
- High level of attention to detail and ability to handle multi-tasking under pressure.
- Proactive problem-solver with a strong sense of accountability.
- Ability to commit to a 5-day work week in the West region of Singapore.