Deskripsi Pekerjaan
Are you an organized, proactive individual passionate about the behind-the-scenes magic of film, production, and events? Kumpulan Hamodal Sdn Bhd is looking for a dedicated Admin Assistant to join our dynamic team in Petaling Jaya. This is a unique opportunity to gain invaluable hands-on experience in the exciting world of entertainment and events while building a solid foundation in office administration.
As our Admin Assistant, you will be the backbone of our daily operations, ensuring that our office runs smoothly so our production teams can focus on creating outstanding content and unforgettable events. From managing schedules and coordinating logistics for film shoots to liaising with vendors and maintaining essential records, your role will be diverse and essential. You will interact with a variety of stakeholders, including crew members, venue managers, and creative talent, making this a vibrant work environment for someone who thrives on variety.
Beyond the day-to-day administration, you will play a key role in financial administration tasks such as processing invoices, managing petty cash, and assisting with budget tracking for specific projects. Your attention to detail will be crucial in maintaining our filing systems, both digital and physical, ensuring vital contracts and documents are always accessible.
We are looking for a 'Get It Done' attitude. The ideal candidate is highly organized, a natural communicator, and deeply passionate about the film and events industry. You must be comfortable multitasking in a fast-paced environment where priorities can shift quickly. A strong command of English and Bahasa Malaysia is required, along with proficiency in Google Suite and Microsoft Office.
Join us, and you will not just be an employee—you will be an integral part of the team that brings captivating stories and memorable gatherings to life. We offer a competitive salary, a vibrant company culture, and immense opportunities for vertical growth. If you are ready to take your administrative career to the silver screen, apply today!
Tanggung Jawab
- Coordinate and manage daily office operations and administrative workflows.
- Schedule appointments, manage executive calendars, and arrange complex travel itineraries.
- Serve as the primary administrative support for film shoots, production schedules, and event logistics.
- Manage correspondence, emails, and phone communications with internal teams and external partners.
- Maintain digital and physical filing systems, ensuring accurate records and documentation.
- Assist with financial administration, including invoice processing, expense reports, and petty cash management.
- Prepare meeting agendas, take detailed minutes, and track action items to completion.
- Coordinate with vendors, venues, and crew to facilitate seamless project execution.
Kualifikasi
- Proven experience as an Administrative Assistant, Office Coordinator, or similar role (entry-level candidates with relevant internship experience will be considered).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Drive, Calendar).
- Exceptional organizational and multitasking abilities with strong attention to detail.
- Excellent verbal and written communication skills in English and Bahasa Malaysia.
- Strong passion or keen interest in the film, television, or live events industry.
- Ability to work effectively under pressure and adapt to a fast-paced, dynamic environment.
- Diploma or Bachelor’s Degree in Business Administration, Communications, Film Studies, or a related field.
- High level of integrity, professionalism, and ability to handle confidential information.