Deskripsi Pekerjaan
Join our dynamic team at Tokio Marine General Insurance as an Admin Assistant (HR & Admin) and play a crucial role in ensuring the smooth operation of our office. As a key member of our administrative team, you will provide essential support across various functions, including HR coordination and general office management. This is an excellent opportunity to develop your administrative skills in a reputable insurance company while contributing to a positive work environment.
Your responsibilities will encompass a wide range of administrative tasks, from maintaining organized filing systems and processing invoices to managing office facilities and inventory. You will serve as a liaison with vendors, coordinating services and ensuring our workplace remains efficient and well-maintained. Additionally, you will provide valuable support for company events, helping to create memorable experiences for our employees and clients.
We are looking for a detail-oriented individual with strong organizational skills and a proactive approach to problem-solving. If you thrive in a fast-paced environment and enjoy supporting others, this role offers the perfect platform to grow your administrative career while making a meaningful impact within our organization.
Tanggung Jawab
- Manage and maintain organized filing systems for both HR documents and general administrative records
- Process and track invoices, ensuring timely payment and accurate record-keeping
- Oversee office facilities management, including maintenance requests and space optimization
- Handle inventory management, tracking office supplies and equipment procurement
- Act as a liaison with vendors, coordinating services and negotiating contracts as needed
- Provide support for company events, including planning, coordination, and execution
- Assist with HR administrative tasks, such as onboarding documentation and employee records
- Manage office calendars, scheduling meetings and coordinating staff communications
Kualifikasi
- Diploma or equivalent qualification in Administration, Business, or related field
- Minimum 1-2 years of experience in administrative or HR support role
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational skills with attention to detail and accuracy
- Excellent communication and interpersonal skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Proven experience with invoice processing and vendor management
- Knowledge of basic HR practices and procedures