Deskripsi Pekerjaan
Are you a highly organised and proactive administrative professional looking to make a significant impact in a dynamic environment? Search Personnel is partnering with a leading client in Singapore's East Region to find a dedicated Admin Assistant with a focus on Project Coordination. This pivotal role offers an exciting opportunity to support critical business operations, ensuring seamless project execution and efficient office management within a thriving industry.
As an integral part of the team, you will be instrumental in managing crucial administrative tasks that underpin project success. Your responsibilities will span from handling procurement-related documentation, such as quotations and purchase orders, to meticulously managing ISO documentation, supporting work pass applications, and compiling essential O&M manuals. This role is ideal for someone who thrives on coordination, possesses a keen eye for detail, and is adept at juggling multiple priorities in a fast-paced setting.
Beyond project-specific duties, you will also contribute significantly to general office administration, ensuring a smooth and supportive work environment for everyone. We are seeking a self-starter with excellent communication skills, a proactive approach, and a passion for administrative excellence. If you are ready to take on a challenging yet rewarding position where your contributions are highly valued, this role offers a competitive salary of S$3,000 – S$3,500 per month, along with attractive bonus potential. Join a collaborative team where your professional growth is actively encouraged!
Tanggung Jawab
- Process and manage all procurement-related documentation, including preparing quotations, issuing purchase orders (POs), and tracking vendor communications.
- Provide comprehensive administrative support for ongoing projects, assisting with report compilation, claims processing, and general project coordination.
- Assist in the preparation and maintenance of ISO documentation, ensuring compliance with established quality management systems.
- Manage work pass applications, renewals, and related administrative matters for local and foreign employees.
- Coordinate the compilation and updating of Operation & Maintenance (O&M) manuals for various projects.
- Perform general office administration duties, including managing office supplies, handling correspondence, and supporting various departments as needed.
- Maintain accurate and organised filing systems, both physical and digital, to ensure easy retrieval of documents.
Kualifikasi
- Minimum Diploma in Business Administration, Office Management, or a related field.
- Proven administrative experience (2-3 years preferred), ideally with exposure to project coordination or procurement.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential.
- Strong organisational skills with excellent attention to detail and accuracy.
- Ability to multitask and manage time effectively in a fast-paced, dynamic environment.
- Excellent written and verbal communication skills in English.
- Familiarity with ISO standards or experience handling work pass applications will be an advantage.
- Proactive, self-motivated, and able to work both independently and as part of a team.