Deskripsi Pekerjaan
Are you a highly organized administrative professional with a background or strong interest in the construction industry? VA Masters is looking for a dedicated Admin Construction VA to support our growing construction management operations. In this remote full-time role, you will serve as the administrative backbone of our projects, helping to streamline operations, coordinate timelines, and manage vital documentation.
As an Admin Construction VA, you will bridge the gap between project managers, subcontractors, and clients. You will be responsible for keeping digital files immaculate, managing correspondence, and tracking project milestones to ensure everything runs smoothly and on schedule. This is an exciting opportunity for a self-motivated individual who excels in a fast-paced environment and wants to build a long-term remote career with a supportive company.
We offer a competitive hourly rate of $3 to $4, stable full-time hours, and a collaborative team culture that values your professional growth. If you have exceptional attention to detail, strong communication skills, and a passion for organization, we want to hear from you!
Tanggung Jawab
- Manage and organize essential construction documents including RFIs, submittals, permits, and change orders.
- Coordinate project schedules, calendar invites, and progress meetings for construction managers and field supervisors.
- Prepare, format, and distribute accurate daily, weekly, and monthly construction progress reports.
- Maintain systematic digital filing systems for blueprints, invoices, contracts, and safety documents using cloud storage.
- Assist with material procurement tracking, drafting purchase orders, and reconciling vendor invoices.
- Serve as a primary point of contact for email inquiries from subcontractors, suppliers, and clients.
- Follow up with team members to ensure project milestones, tasks, and deadlines are met on time.
Kualifikasi
- Proven experience as an Administrative Assistant, Virtual Assistant, or Document Controller, preferably in the Construction, Real Estate, or Engineering sectors.
- Solid understanding of basic construction terminology, workflows, and documentation processes.
- Proficiency with administrative tools, including Google Workspace, Microsoft Office (especially Excel), and communication apps like Slack or Zoom.
- Excellent verbal and written English communication skills.
- High level of organizational ability with a keen eye for accuracy and detail.
- Ability to work independently in a remote, home-office environment with minimal supervision.
- Reliable high-speed internet connection, functional laptop/PC, and a power backup solution.