Deskripsi Pekerjaan
Income Insurance Limited is seeking a meticulous and dedicated Admin Executive to join our team in Singapore. As the custodian of our document management systems, you will ensure the integrity, confidentiality, and compliance of company records, minimizing the risk of data breaches. This varied and challenging role offers a unique opportunity to make a tangible impact on our operational excellence.
In this capacity, you will provide comprehensive administrative support, including filing, correspondence, scheduling, and data management. Your keen attention to detail will be critical in upholding our rigorous document control standards. You will collaborate with multiple departments to streamline processes and ensure seamless office operations.
We are looking for a proactive individual who thrives in a structured environment and takes pride in organizing and safeguarding information. You will be responsible for maintaining both physical and digital archives, coordinating office supplies, and supporting compliance audits. This role is ideal for someone who values precision and wants to contribute to a respected insurance institution.
Income Insurance Limited offers a supportive culture, professional development opportunities, and the chance to grow within the company. If you are driven by excellence and have strong administrative skills, we encourage you to apply and become part of our success story.
Tanggung Jawab
- Manage and maintain physical and digital records, ensuring accuracy, security, and easy retrieval.
- Implement and monitor document control procedures to safeguard sensitive information and prevent compliance breaches.
- Coordinate day-to-day administrative tasks including filing, data entry, memos, and correspondence.
- Organize and schedule meetings, appointments, and office events.
- Liaise with internal departments and external vendors to facilitate smooth operational workflows.
- Monitor office supplies inventory, place orders, and manage procurement processes.
- Support team in preparing documentation for audits, reviews, and compliance checks.
- Assist in drafting reports, presentations, and other business documents as needed.
Kualifikasi
- Diploma or Degree in Business Administration, Office Management, or a related field.
- Minimum 2 years of administrative experience, preferably in insurance or financial services.
- Exceptional organizational skills with a meticulous attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
- Excellent verbal and written communication skills in English.
- Proven ability to handle confidential information with discretion and integrity.
- Resourceful problem-solver with the ability to work independently and collaboratively.
- Knowledge of regulatory compliance in record keeping is an advantage.