Deskripsi Pekerjaan
We are seeking an experienced Office Administrator (Facilities Management Specialist) to join our dynamic team at UST Global (M) Sdn Bhd. In this pivotal role, you will act as the first point of contact for all facility-related inquiries, ensuring our Kuala Lumpur office operates smoothly and efficiently. You will bridge the gap between administrative support and physical asset management, playing a crucial role in maintaining a productive work environment for our diverse workforce.
As a Facilities Management Specialist, you will oversee daily building operations, manage vendor relationships, and coordinate maintenance schedules to ensure all office systems—HVAC, lighting, and security—are functioning optimally. Your attention to detail will help us maintain high standards of safety and compliance while managing office supplies and pantry inventories. If you are a proactive problem-solver with a passion for creating organized and welcoming spaces, we want to hear from you.
Tanggung Jawab
- Oversee and manage daily office operations and facilities, ensuring a smooth working environment for all employees.
- Coordinate and manage relationships with external vendors for building maintenance, repairs, and cleaning services.
- Maintain accurate records of facility budgets, expenses, and inventory logs for office supplies and equipment.
- Conduct regular inspections of the office premises to identify maintenance needs and safety hazards.
- Manage the procurement and re-stocking of stationery, pantry items, and office equipment as needed.
- Assist in organizing and coordinating company events, meetings, and internal activities.
- Ensure compliance with health, safety, and environmental regulations within the office premises.
Kualifikasi
- Diploma or Bachelor’s degree in Business Administration, Facilities Management, or a related field.
- Minimum of 2-3 years of experience in office administration and facilities management.
- Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software.
- Excellent verbal and written communication skills in English and Bahasa Malaysia.
- Proactive problem-solver with a keen eye for detail and high standards of workmanship.
- Ability to work independently and collaboratively within a fast-paced, multinational environment.