Deskripsi Pekerjaan
We are seeking a highly organized and detail-oriented Admin Supervisor to join our team at Private Advertiser. In this pivotal role, you will serve as the operational backbone of our office, ensuring seamless administrative workflows while managing critical technical responsibilities. The ideal candidate will possess a unique blend of general office management expertise and specialized technical knowledge in vehicle administration, insurance processing, and facilities maintenance.
As an Admin Supervisor, you will be responsible for leading a small team of administrative staff, overseeing daily office operations, and ensuring that all corporate assets—including our vehicle fleet—are managed efficiently. You will act as the primary point of contact for facility-related issues, coordinating with external contractors and vendors to maintain a safe and functional working environment. This position requires a proactive approach to problem-solving, strong leadership skills, and a deep understanding of insurance protocols and vehicle lifecycle management.
If you are a results-driven professional looking to advance your career in administrative leadership with a focus on technical operations, we encourage you to apply. Join us in maintaining excellence and efficiency in our daily operations.
Tanggung Jawab
- Lead and Supervise: Manage and mentor a team of administrative staff, assigning tasks, conducting performance reviews, and fostering a collaborative work environment.
- Vehicle Management: Oversee the entire lifecycle of the company vehicle fleet, including scheduling maintenance, tracking service records, and ensuring compliance with traffic regulations.
- Insurance Processing: Handle all vehicle and property insurance matters, including renewals, claims processing, and maintaining up-to-date documentation to ensure full compliance.
- Facilities & Property Maintenance: Coordinate with external maintenance vendors and contractors to address facility issues, manage building upkeep, and ensure a safe and organized workspace.
- Office Operations: Streamline daily office procedures, manage office supplies inventory, and ensure that all administrative systems run efficiently.
- Reporting: Prepare and present regular reports on operational metrics, vehicle usage, and facility status to senior management.
- Vendor Relations: Negotiate with service providers for repairs, cleaning, and general maintenance services to ensure cost-effectiveness and quality.
Kualifikasi
- Education: Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.
- Experience: Minimum of 3-5 years of experience in administrative supervision, with specific experience in vehicle fleet management and facility maintenance.
- Technical Knowledge: Strong understanding of insurance policies, vehicle registration processes, and facility maintenance protocols.
- Leadership Skills: Proven ability to lead a team effectively, delegate tasks, and resolve conflicts in a professional manner.
- Software Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and ability to learn new management software quickly.
- Communication: Excellent verbal and written communication skills in English.
- Organizational Skills: Exceptional attention to detail and the ability to manage multiple priorities in a fast-paced environment.