Deskripsi Pekerjaan
About the Role:
AccountStaff is currently recruiting on behalf of a well-established client for a proactive and highly organized Admin Support specialist to join their team in the Central Region. This is a compelling Contract/Temp opportunity for a career-oriented administrative professional who thrives on variety and challenge.
As the central point for travel and administration, you will manage the end-to-end logistics of international business travel. This involves everything from coordinating complex itineraries and securing visas to managing budgets and reconciling expenses. Your ability to anticipate needs and navigate last-minute changes with grace and efficiency will make you an invaluable asset to the team.
Your responsibilities extend to core administrative functions. You will be entrusted with managing executive calendars, preparing meeting materials, handling confidential correspondence, and ensuring the smooth operation of the office environment. Your role is critical in enhancing team productivity and allowing them to focus on their strategic goals.
The ideal candidate is a sharp, detail-oriented individual with a knack for logistics. You possess excellent problem-solving abilities and can communicate effectively with stakeholders at all levels. If you are ready to leverage your administrative expertise in a supportive and dynamic environment and take your career to the next level, we want to hear from you. Join AccountStaff and become part of a professional network that values your contributions.
Tanggung Jawab
- Coordinate the full spectrum of logistics for overseas business trips, including flights, visas, accommodation, and ground transportation.
- Develop and distribute comprehensive travel itineraries and pre-trip documentation for team members.
- Provide administrative support including managing complex calendars, scheduling meetings, and drafting correspondence.
- Process travel expense reports, reconcile corporate credit card statements, and manage vendor invoices.
- Maintain organized filing systems for travel, administrative, and operational documents.
- Act as the primary liaison for travel-related inquiries, troubleshooting issues with vendors and stakeholders.
- Assist with general office administration tasks such as office supply inventory and event coordination.
- Support the onboarding process for new employees by coordinating logistics and preparing workstations.
Kualifikasi
- Diploma or Degree in Business Administration, Hospitality Management, or a related field.
- Minimum 1-2 years of experience in an administrative, logistics coordination, or travel support capacity.
- Excellent command of the English language, both written and verbal.
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
- Exceptional organizational skills, with the ability to manage multiple priorities and meet tight deadlines.
- Strong problem-solving skills and a proactive, resourceful mindset.
- Excellent interpersonal and communication skills for effective stakeholder management.
- Prior experience in arranging corporate travel and corporate events is highly advantageous.